Custom Company Swag Boxes for Teams

Choosing a Box Style

Mailer boxes in corrugated board are the practical favourite. They are strong enough to post on their own, fold flat for storage and can be printed inside and out. A rigid two-piece box or a magnetic flap box feels more premium and suits senior hires, client gifts and milestone awards, though it usually needs an outer shipping carton for posting.

For events where boxes are handed over in person, a box with a carry handle is convenient for guests. For large kits with clothing, a deeper mailer gives the hoodie or T-shirt room to lie flat on top of the other items.

Budget usually decides the split. Many companies send a printed corrugated mailer to every hire and keep a smaller number of rigid boxes for leadership hires, long-service awards and key clients. Using the same artwork on both keeps the brand consistent while letting the premium box feel special.

Inserts That Fit Your Items

Swag boxes often contain items of very different shapes: a tall bottle, a flat notebook, a round mug, a small pin badge. Without an insert, they roll and knock into each other in the post, which is why we draw a cut insert for each kit layout before printing. A fitted insert gives each item its own cut-out, so the box opens to a tidy layout rather than a jumble.

Card inserts are cost-effective and can be printed. Foam inserts protect fragile items such as glassware and electronics. A simple divider can be enough for kits with a few sturdy items. Send us a list of everything going in, with sizes, and we will design the layout and show it on the proof.

If your kit contents change from time to time, a more flexible insert with general-purpose compartments may be better than a precise fit for each item. That way, swapping a mug for a tumbler next year does not mean reordering inserts.

• Printed card inserts with cut-outs
• Foam inserts for fragile items
• Adjustable dividers for changing kits
• Crinkle paper and tissue fillers

Branding Company Swag Boxes

The outside of the box carries your brand, but the inside is where the emotional moment happens. A printed message inside the lid, such as a welcome line from the founder or a short note about company values, is seen the moment the box is opened, which is what double-sided printed mailer boxes are built for. Some companies print a QR code linking to an onboarding video or a welcome page.

Keep the outside clean and recognisable: a logo, brand colours and perhaps a pattern. If the box will be photographed and shared on social media, which happens often with good swag, make sure the logo is clear from above. Full-colour print on a white or kraft mailer is the usual choice; foil and soft-touch finishes suit premium kits.

Personalisation goes a long way. A printed name card tucked into the lid, or a sticker with the recipient's name on the outside, costs very little but makes the box feel prepared for one person rather than pulled from a pile. Teams that send kits to different departments sometimes vary the inside message by team, while keeping the outside the same.

Planning Quantities and Storage

HR teams rarely need all their kits at once. A company hiring steadily might send a few kits a week, so it makes sense to order boxes in a quantity that lasts several months and store them flat, with a few outer shipping cartons kept back for kits posted on to home addresses. Corrugated mailers take very little space when folded, and inserts stack neatly.

Think ahead about sizes. A box that fits a medium hoodie may not fit a large one folded in the same way, so test with your biggest size. If you offer clothing in several sizes, a slightly deeper box is safer than one that only works for some hires.

Many companies use a fulfilment partner to pack and post swag. If so, share the partner's packing requirements with us so the box suits their process.

Lay the Kit Out on a Desk and Photograph It Before You Ask for a Price

The quickest way to a swag box that fits is a photograph. Put every item in the kit on a desk, arranged as a new starter should find them, with a ruler in shot, and send that picture with the sizes of the three bulkiest pieces. From that we can tell whether a 100 mm deep mailer will take the bottle lying down or whether a hoodie pushes you to the 120 mm clothing kit, and the insert can be drawn around the actual layout rather than a list. Decide too if kits are posted singly or handed out in a room, because that settles mailer versus rigid box.

With the photo, the kit count and your branding, a custom quote is emailed within one working day, mailer-style swag boxes from £0.25 each depending on size and print, minimums quoted per job. A free proof shows the box, the insert layout and the artwork inside and out. Production takes 4 to 7 working days after approval and free tracked delivery reaches UK mainland offices and warehouses in 2 to 3 working days. Teams that run events alongside onboarding often add marketing kit boxes for delegates in the same style.