Custom Name Table Tents

Double-Sided Printing and Fold Styles

Most name tents are printed on both faces. In a boardroom or around a meeting table, people sit on every side, so the name needs to be readable from both directions. Printing on both faces also means that the person sitting behind the tent can see their own name, which helps them check it is the right seat.

The classic fold is a simple A-frame: a card scored in the middle and folded so it stands like a tent. A three-panel fold adds a flat base, which makes the tent more stable and stops it blowing over near air conditioning. Some designs add a tab that slots into the base, which locks the tent firmly in shape for longer events. Our board guide lists the card weights that stand firmly without a locking tab.

Printing Names for a Whole Event

For conferences and events, each tent carries a different name. Send us a spreadsheet of names, titles and organisations, and we will print each tent individually using variable data printing. We will proof a few examples so you can check the layout before the whole set is printed.

For organisations that hold regular meetings, a blank branded tent with a write-on panel or a slot for an insert card can be reused with different names. That is a cost-effective option for training rooms and offices where attendees change often.

Sorting matters on the day. We can pack tents in alphabetical order or by table number, which saves event staff a lot of time when setting up a room. You receive a free proof with every name so spellings can be checked before printing.

Card, Finish and Event Branding

Name tents work best as part of a set. If you are also printing lanyards, badges, menus and table numbers, use the same colours, fonts and logo placement across everything. Delegates notice the consistency, and photographs of the event look polished.

Think about colour coding as well. Speakers, panellists, sponsors and staff can have tents in different colours, which helps organisers and attendees identify roles at a glance.

Name tents need card that is stiff enough to stand upright without bending. A heavy silk or matte card is a good choice: it prints crisply, folds cleanly along a score and holds its shape through a long day. For boardrooms and regular meetings where tents are reused, a lamination protects the surface from coffee rings and fingerprints.

A matte finish is the best choice under bright conference lighting and camera flashes, because it does not reflect glare. Gloss can look vibrant but may make names harder to read in certain light. A soft-touch lamination gives an executive feel for board meetings and premium events. Our finish guide explains why matt lamination suits cameras better than gloss.

Custom Name Table Tents for Different Settings

The same basic product works very differently depending on the room. In a boardroom, tents are often reused week after week, so durability and a discreet, executive look matter most. A soft-touch laminated tent with a small logo and clean type suits that setting. At a conference, hundreds of tents may be needed for a single day, so clarity, speed of setup and accurate names are the priorities.

Training rooms and workshops sit in between. Attendees change with each course, but the room and the branding stay the same. A reusable tent with a write-on panel lets trainers and attendees add names with a marker, wipe them and start again next session.

Panel discussions and televised events need the boldest tents of all. Cameras and audiences are further away, so names need to be large and high contrast, and the organisation logo should be placed where it will appear in photographs. Tell us how the tents will be used and we will recommend the size and finish. Restaurants hosting the dinner often add table tent cards for menus in the same design.

Send the Name List as a Spreadsheet, Sorted the Way You Will Lay Them Out

Name tents are printed one by one from your list, so the list is the job. Send it as a spreadsheet with the name exactly as it should appear, any role or organisation on a second line, and a column for the table or seat if you want the tents packed in that order. Check spellings before you send it, because the proof shows every name and changes after approval mean a reprint. Decide whether tents are single or double sided, whether speakers get a different colour, and if you want a laminated reusable tent with a write-on panel for walk-ins. For panel sessions, our larger A4 table tents carry a bigger name.

Send the design or logo, the list and the quantity, and a custom quote comes by email within one working day. The free proof shows every name in place. Production takes 4 to 7 working days after approval, tents arrive flat and scored by tracked courier to UK mainland addresses, and misprinted or damaged tents reported within 10 days are reprinted or refunded.